# Programs Department

<mark style="color:$danger;">**ROLES & RESPONSIBILITIES**</mark>

<table><thead><tr><th width="102">Stage</th><th width="373">Responsibilities</th><th>Timeline</th></tr></thead><tbody><tr><td><strong>Planning</strong></td><td>Define objectives, develop project charter, create budget, identify partners, and assign departmental roles.</td><td>4–6 weeks before event</td></tr><tr><td><strong>Pre-Event</strong></td><td>Monitor readiness, ensure resource allocation, conduct risk assessment, finalize event schedule.</td><td>2–3 weeks before event</td></tr><tr><td><strong>Event</strong></td><td>Supervise execution, handle coordination among departments, manage guests, troubleshoot issues.</td><td>Day(s) of event</td></tr><tr><td><strong>Post-Event</strong></td><td>Collect reports, conduct debrief sessions, develop post-event evaluation and recommendations.</td><td>Within 5–7 days after event</td></tr></tbody></table>

<mark style="color:$danger;">**CHECKLIST**</mark>

<table><thead><tr><th width="141">Category</th><th width="372">Task</th><th>Checkbox</th></tr></thead><tbody><tr><td>Objectives</td><td>Define event goals and success metrics</td><td>☑️</td></tr><tr><td>Budget</td><td>Draft and approve budget</td><td>☑️</td></tr><tr><td>Partnerships</td><td>Identify and confirm collaborators/sponsors</td><td>☑️</td></tr><tr><td>Schedule</td><td>Create full program timeline</td><td>☑️</td></tr><tr><td>Coordination</td><td>Weekly inter-departmental meetings</td><td>☑️</td></tr><tr><td>Documentation</td><td>Create attendance forms, program briefs, run sheet</td><td>☑️</td></tr><tr><td>Post-Event</td><td>Collect reports, debrief, write post-event evaluation</td><td>☑️</td></tr></tbody></table>