Programs Department

ROLES & RESPONSIBILITIES

Stage	Responsibilities	Timeline
Planning	Define objectives, develop project charter, create budget, identify partners, and assign departmental roles.	4–6 weeks before event
Pre-Event	Monitor readiness, ensure resource allocation, conduct risk assessment, finalize event schedule.	2–3 weeks before event
Event	Supervise execution, handle coordination among departments, manage guests, troubleshoot issues.	Day(s) of event
Post-Event	Collect reports, conduct debrief sessions, develop post-event evaluation and recommendations.	Within 5–7 days after event

CHECKLIST

Category	Task	Checkbox
Objectives	Define event goals and success metrics	☑️
Budget	Draft and approve budget	☑️
Partnerships	Identify and confirm collaborators/sponsors	☑️
Schedule	Create full program timeline	☑️
Coordination	Weekly inter-departmental meetings	☑️
Documentation	Create attendance forms, program briefs, run sheet	☑️
Post-Event	Collect reports, debrief, write post-event evaluation	☑️