Programs Schema

⚙️ PROGRAM MANAGEMENT SCHEMA & FLOW

Schema Overview

Stage	Core Department	Collaborative Departments	Primary Objective
1. Planning Stage	Program Management	PR/Marketing, Product Development, Facility Management	Define goals, concept, timeline, and logistics
2. Pre-Event Stage	Program Management	PR/Marketing, Facility Management, Product Development	Execute plans, mobilize resources, and coordinate publicity
3. Event Stage	Program Management	All Departments	Deliver program seamlessly and ensure participant satisfaction
4. Post-Event Stage	Program Management	PR/Marketing, Product Development, Facility Management	Capture insights, analyze outcomes, report performance

Collaboration Points:

• Regular meetings: Weekly/bi-weekly interdepartmental meetings to discuss progress, address challenges, and plan ahead.

• Shared communication platform: Use of slack channel for real-time updates, task management, and document sharing via google drive.

• Cross-departmental teams: Formation of temporary teams for specific program needs (e.g., hackathon logistics, meetups).

• Standardized processes: Clear and documented procedures for tasks like venue booking, participant onboarding, and online feedback collection.