Programs Schema
WHY, WHAT, & HOW with Interdepartmental Collaboration
Why (Overall Goals):
Deliver successful and engaging tech programs (bootcamps, meetups, hackathons)
Foster a vibrant tech community within the hub
Attract and retain talent (participants, mentors, sponsors)
Generate positive publicity and brand awareness and sponsorship for the lab
What (Key Activities):
Program Planning:
Programs Department: Defines program concept, objectives, target audience, and timeline.
Public Relations (PR): Develops communication strategy, creates initial marketing materials.
Product team: Sets up registration platform, prepares online resources.
Facility Department: Assesses venue availability, identifies equipment needs.
Program Launch & Promotion:
PR: Executes marketing campaigns through social media, press releases, website updates.
Programs Department: Manages participant inquiries, handles applications/registrations.
Product team: Supports online registration, provides technical assistance.
Program Execution:
Programs Department: Leads program delivery, facilitates sessions, mentors participants.
Product team: Provides on-site technical support, mentors participants.
Facility Department: Maintains venue, addresses logistical issues, ensures safety.
PR: Captures program highlights, shares participant stories, engages online community.
Post-Program Wrap-up & Evaluation:
Programs Department: Collects feedback, analyzes program outcomes.
PR: Creates final press releases, shares testimonials, updates program website.
Product team: Compiles participant data, analyzes online engagement.
Facility Department: Provides venue feedback, reports on equipment usage/maintenance.
How (Collaboration Points):
Regular meetings: Weekly/bi-weekly interdepartmental meetings to discuss progress, address challenges, and plan ahead.
Shared communication platform: Use of slack channel for real-time updates, task management, and document sharing via google drive.
Cross-departmental teams: Formation of temporary teams for specific program needs (e.g., hackathon logistics, meetups).
Standardized processes: Clear and documented procedures for tasks like venue booking, participant onboarding, and online feedback collection.
Tabular Representation of Programs Schema
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