Programs Schema
WHY, WHAT, & HOW with Interdepartmental Collaboration
Why (Overall Goals):
Deliver successful and engaging tech programs (bootcamps, meetups, hackathons)
Foster a vibrant tech community within the hub
Attract and retain talent (participants, mentors, sponsors)
Generate positive publicity and brand awareness and sponsorship for the lab
What (Key Activities):
Program Planning:
Programs Department: Defines program concept, objectives, target audience, and timeline.
Public Relations (PR): Develops communication strategy, creates initial marketing materials.
Product team: Sets up registration platform, prepares online resources.
Facility Department: Assesses venue availability, identifies equipment needs.
Program Launch & Promotion:
PR: Executes marketing campaigns through social media, press releases, website updates.
Programs Department: Manages participant inquiries, handles applications/registrations.
Product team: Supports online registration, provides technical assistance.
Program Execution:
Programs Department: Leads program delivery, facilitates sessions, mentors participants.
Product team: Provides on-site technical support, mentors participants.
Facility Department: Maintains venue, addresses logistical issues, ensures safety.
PR: Captures program highlights, shares participant stories, engages online community.
Post-Program Wrap-up & Evaluation:
Programs Department: Collects feedback, analyzes program outcomes.
PR: Creates final press releases, shares testimonials, updates program website.
Product team: Compiles participant data, analyzes online engagement.
Facility Department: Provides venue feedback, reports on equipment usage/maintenance.
How (Collaboration Points):
Regular meetings: Weekly/bi-weekly interdepartmental meetings to discuss progress, address challenges, and plan ahead.
Shared communication platform: Use of slack channel for real-time updates, task management, and document sharing via google drive.
Cross-departmental teams: Formation of temporary teams for specific program needs (e.g., hackathon logistics, meetups).
Standardized processes: Clear and documented procedures for tasks like venue booking, participant onboarding, and online feedback collection.
Tabular Representation of Programs Schema
Why (Goal) | What (Activity) | Programs Department | Public Relations (PR) | Product team | Facility Department |
Deliver successful programs | 1. Program Planning | - Defines concept, objectives, audience, timeline | - Develops communication strategy, initial marketing materials | - Sets up registration platform, online resources | - Assesses venue availability, equipment needs |
Attract & retain talent | 2. Program Launch & Promotion | - Manages inquiries, applications/registrations | - Executes marketing campaign (social media, press releases, website) | - Supports online registration, technical assistance | - N/A |
Foster vibrant tech community | 3. Program Execution | - Leads program delivery, facilitates sessions, mentors participants | - Captures program highlights, shares participant stories, engages online community | - Provides on-site technical support, mentors participants | - Maintains venue, addresses logistical issues, ensures safety |
Generate positive publicity | 4. Post-Program Wrap-up & Evaluation | - Collects feedback, analyzes program outcomes | - Creates final press releases, shares testimonials, updates website | - Compiles participant data, analyzes online engagement | - Provides venue feedback, reports on equipment usage/maintenance |
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How (Collaboration Points) | - Regular interdepartmental meetings | - Attend and actively participate | - Attend and actively participate | - Attend and actively participate | - Attend and actively participate |
| - Shared communication platform | - Utilize and update regularly | - Utilize and update regularly | - Utilize and update regularly | - Utilize and update regularly |
| - Cross-departmental teams | - Participate as needed | - Participate as needed | - Participate as needed | - Participate as needed |
| - Dedicated point-of-contacts | - Identify and communicate with | - Identify and communicate with | - Identify and communicate with | - Identify and communicate with |
| - Standardized processes | - Follow and contribute to refining | - Follow and contribute to refining | - Follow and contribute to refining | - Follow and contribute to refining |
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