FM Role in Programs Execution
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The Facility Manager plays a critical role in all program stages:
Conduct facility and venue inspection to confirm suitability for the planned program.
Estimate technical and physical requirements (seating, power, lighting, equipment, accessibility).
Provide Program Manager with facility needs assessment.
Identify facility risks and propose mitigation.
Set up the event space according to approved layout (chairs, equipment, banners, tables, signage).
Verify power supply, backup power, network readiness, air conditioning, and overall facility cleanliness.
Coordinate with security, housekeeping, and any external vendors.
Ensure all materials, tools, and utilities are in place and functional.
Arrive before the program team to open the facility.
Monitor facility readiness throughout the event.
Provide on-ground support for:
Power
Seating adjustments
Technical issues
Sanitation
Crowd flow and access control
Respond to emergencies (electricity, water, ventilation, safety issues).
Ensure restrooms, entrances, and common areas remain clean and operational.
Lead clean-up and facility restoration to pre-event condition.
Conduct inspection for damages and prepare a report.
Document facility performance and share insight with Program Manager.
Update facility log for record-keeping.
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