FM Role in Programs Execution

The Facility Manager plays a critical role in all program stages:

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PLANNING STAGE (4–6 weeks before program)

• Conduct facility and venue inspection to confirm suitability for the planned program.

• Estimate technical and physical requirements (seating, power, lighting, equipment, accessibility).

• Provide Program Manager with facility needs assessment.

• Identify facility risks and propose mitigation.

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PRE-EVENT STAGE (1–2 days before program)

• Set up the event space according to approved layout (chairs, equipment, banners, tables, signage).

• Verify power supply, backup power, network readiness, air conditioning, and overall facility cleanliness.

• Coordinate with security, housekeeping, and any external vendors.

• Ensure all materials, tools, and utilities are in place and functional.

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EVENT DAY DUTIES

• Arrive before the program team to open the facility.

• Monitor facility readiness throughout the event.

• Provide on-ground support for:

  • Power

  • Seating adjustments

  • Technical issues

  • Sanitation

  • Crowd flow and access control

• Respond to emergencies (electricity, water, ventilation, safety issues).

• Ensure restrooms, entrances, and common areas remain clean and operational.

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POST-EVENT DUTIES (1–2 days after program)

• Lead clean-up and facility restoration to pre-event condition.

• Conduct inspection for damages and prepare a report.

• Document facility performance and share insight with Program Manager.

• Update facility log for record-keeping.