# FM Role in Programs Execution

The Facility Manager plays a critical role in all program stages:

***

### **PLANNING STAGE (4–6 weeks before program)**

* Conduct facility and venue inspection to confirm suitability for the planned program.
* Estimate technical and physical requirements (seating, power, lighting, equipment, accessibility).
* Provide Program Manager with  facility needs assessment.
* Identify facility risks and propose mitigation.

***

### **PRE-EVENT STAGE (1–2 days before program)**

* Set up the event space according to approved layout (chairs, equipment, banners, tables, signage).
* Verify power supply, backup power, network readiness, air conditioning, and overall facility cleanliness.
* Coordinate with security, housekeeping, and any external vendors.
* Ensure all materials, tools, and utilities are in place and functional.

***

### **EVENT DAY DUTIES**

* Arrive before the program team to open the facility.
* Monitor facility readiness throughout the event.
* Provide on-ground support for:
  * Power
  * Seating adjustments
  * Technical issues
  * Sanitation
  * Crowd flow and access control
* Respond to emergencies (electricity, water, ventilation, safety issues).
* Ensure restrooms, entrances, and common areas remain clean and operational.

***

### **POST-EVENT DUTIES (1–2 days after program)**

* Lead clean-up and facility restoration to pre-event condition.
* Conduct inspection for damages and prepare a report.
* Document facility performance and share insight with Program Manager.
* Update facility log for record-keeping.


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