> For the complete documentation index, see [llms.txt](https://handbook.renaissancelabs.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://handbook.renaissancelabs.org/programs-management/programs-schema/facility-management.md).

# Facility Management

<mark style="color:$danger;">**ROLES AND RESPONSIBILITES**</mark>

<table><thead><tr><th width="117">Stage</th><th width="322">Responsibilities</th><th>Timeline</th></tr></thead><tbody><tr><td><strong>Planning</strong></td><td>Inspect potential venues, estimate technical and logistics requirements (power, seating, safety, etc.).</td><td>4–6 weeks before event</td></tr><tr><td><strong>Pre-Event</strong></td><td>Set up venue, ensure utilities are functional, arrange signage, coordinate security and sanitation.</td><td>1–2 days before event</td></tr><tr><td><strong>Event</strong></td><td>Oversee facility readiness, provide on-ground technical and maintenance support, manage crowd flow.</td><td>During event</td></tr><tr><td><strong>Post-Event</strong></td><td>Supervise clean-up, restore venue condition, document facility performance issues.</td><td>Within 1–2 days post-event</td></tr></tbody></table>

<mark style="color:$danger;">**CHECKLIST**</mark>

<table><thead><tr><th>Category</th><th width="378">Task</th><th>Checkbox</th></tr></thead><tbody><tr><td>Venue</td><td>Confirm venue and layout</td><td>☑️</td></tr><tr><td>Utilities</td><td>Check lighting, sound, seating, AC, etc.</td><td>☑️</td></tr><tr><td>Setup</td><td>Arrange signage, banners, logistics</td><td>☑️</td></tr><tr><td>Safety</td><td>Ensure emergency and first aid readiness</td><td>☑️</td></tr><tr><td>On-site</td><td>Manage crowd control, cleanliness, and power</td><td>☑️</td></tr><tr><td>Closure</td><td>Clean-up, restore venue, submit report</td><td>☑️</td></tr></tbody></table>


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